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F&I Remittance

Product remittance, reconciled and locked in one place.

Upload your provider workbook, match each contract against your back-office cost, mark what is in and what is out, then finalize and export. The entire remittance workflow runs inside Voltra, and the record is locked when you are done. Voltra reads from the systems you already run and never writes back to them.

The provider statement lands in your inbox, and the spreadsheet starts

Every F&I product provider sends a statement. The accounting team downloads it, opens a spreadsheet, and starts matching lines against the back-office cost one by one. Two hours later, the reconciliation is a spreadsheet three people are scared to touch. Half the exclusions have no explanation, and the next time the auditor asks why a contract was left out, nobody remembers.

That is the problem Voltra's remittance workflow solves. Instead of a spreadsheet, the whole process runs in a single structured workflow with a locked record at the end.

How F&I remittance works in Voltra

The workflow has five steps. Each one builds on the last, and finalization locks everything so the history cannot be altered after the fact.

01
Upload the provider workbook
Bring in the provider or reinsurance statement as a workbook file. Voltra ingests it and holds the raw data for you to review.
02
Map the columns
Tell Voltra which column in the workbook corresponds to which field. You do this once, and the mapping gives Voltra the structure it needs to match against your costs.
03
Match each line to your back-office cost
Voltra surfaces each contract line from the provider statement alongside your back-office cost for that contract. You see the comparison directly, without toggling between a spreadsheet and the DMS.
04
Mark each contract Include or Exclude
For every line, your team makes an explicit decision: Include or Exclude. Exclusions require a note, so the reason is on record now and readable later.
05
Finalize and export
When the review is complete, you finalize. Finalization locks the remittance so no further edits can be made. Then export a CSV for your accounting workflow.

Every exclusion has a reason on record

The biggest pain point in a provider-statement reconciliation is not the math. It is the missing explanation. A contract shows up on the statement but not in your back-office cost, or the other way around, and three months later no one can say why it was excluded. Voltra forces the answer at the time of the decision, with a note attached to every Exclude mark.

That is the audit trail accounting needs and most spreadsheet-based reconciliations never have.

Finalization locks the record

Once you finalize a remittance in Voltra, it is locked. The line items, the Include/Exclude decisions, and the notes stay exactly as they were when you signed off. You can return to any past remittance and see precisely what was included, excluded, and why. No one can go back and quietly change a decision after the fact.

Remittances are created and owned in Voltra

The provider workbook comes from outside. The matching and the decisions happen in Voltra. That means Voltra is the system of record for your remittances, not a spreadsheet someone saved to a shared drive, not an email thread, not a file on the accountant's desktop that nobody else can find.

Every remittance your team finalizes lives in Voltra alongside the line items and the history. Past remittances are searchable and readable at any time.

Who handles remittance in Voltra

Remittance access is scoped by role. The accounting team runs the workflow end to end, from upload through finalization. F&I directors can also reach the remittance area. Roles that do not need access do not see it. Your team is not sorting through modules that do not apply to their job.

Accounting
Full access: upload, column mapping, contract review, Include/Exclude decisions, finalization, and CSV export.
F&I Director
Access to the remittance area to review decisions and track reconciliation progress.
GM / Owner
Cross-module visibility, including remittance history alongside the rest of the accounting module.

Sits on top of your F&I platform. Never writes back.

Voltra does not replace your F&I platform, your menu system, or your DMS. It is additive. Voltra reads supporting data from the systems you run and never writes back to them. Your F&I platform stays where it is. Your DMS stays where it is. Voltra is the layer where accounting does the remittance work that would otherwise live in a spreadsheet.

For more on how Voltra connects to your existing stack, see how multi-source integration works. The sibling accounting workflow is GL reconciliation. For the full feature set, see all features.

Common questions about F&I remittance reconciliation

In Voltra, you upload the provider's workbook, map its columns to the fields Voltra expects, then match each line against your back-office cost. Mark each contract Include or Exclude with a note, finalize to lock the remittance, and export a CSV. The whole workflow runs in one place, so nothing lives in a spreadsheet your accountant emails back and forth.

After you upload and map the provider workbook, Voltra displays each line from the statement alongside your back-office cost for that contract. You review the comparison line by line and decide whether each one is in or out, with the ability to add a note explaining the decision.

Each line on the remittance gets an explicit Include or Exclude decision from your team, with a required note when you exclude so the reason is on record. This gives accounting a clear audit trail rather than a spreadsheet with no explanation for missing contracts.

Once every contract is reviewed and marked, you finalize the remittance in Voltra. Finalization locks it so no further edits can be made, which protects the record. You then export a CSV for your accounting workflow. The finalized remittance stays in Voltra as your permanent record.

No. Voltra is additive and sits on top of the tools you already use. It reads from your systems and never writes back to your DMS, F&I platform, or any external system. Nothing gets ripped out. Your F&I platform stays where it is; Voltra is where accounting runs the remittance reconciliation.

Access is scoped by role. The accounting role has full access to the remittance workflow, including upload, column mapping, contract review, finalization, and export. F&I directors can also access the remittance area. Roles that do not need remittance access do not see it.

Remittances and their line items are created and owned in Voltra, which means Voltra is the system of record for them. When you finalize a remittance it locks, so the historical record stays intact. You can return to any past remittance to see exactly what was included, excluded, and noted.

See the remittance workflow on your real data.

Free walkthrough using your actual store setup. We will show what F&I product remittance reconciliation looks like on the systems you already use.

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