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Vehicle A/R

Know exactly which sold vehicles still have money owed.

Voltra's Vehicle A/R grid shows every delivered deal with its GL-derived outstanding balance. Your billing team marks deals paid or unpaid, assigns billers, and keeps notes, all in one place. Balances come from your GL import. Nothing gets hand-entered and nothing slips through.

Money owed on delivered cars disappears into the GL

Your deals close, the car leaves the lot, and then somebody has to figure out what is still owed. That usually means pulling a GL report, cross-referencing a spreadsheet, and chasing the billing clerk. By the time you have the list, it is already half a day old and somebody has already missed a follow-up.

Vehicle A/R in Voltra pulls that picture together automatically. The balances come straight from your GL accounts, so there is no re-keying. The moment a deal shows a balance, it is on the grid.

What your team actually does in the A/R grid

The balances are read from your GL. Your team's job is working the status and keeping the workflow moving. Here is what they can do in Voltra:

Paid / Unpaid Override
Mark any deal paid or unpaid as a manual override of the GL-derived balance. Every change is audited with a timestamp and user attribution.
Biller Assignment
Assign a biller to any outstanding deal so it is clear who owns the follow-up. No more "I thought you were handling that."
Notes
Add, edit, or delete notes on any deal. Log a call back, a dispute, a wire expected date, whatever the deal needs documented.
GL Account Config
Choose which GL accounts feed the A/R view. If your chart of accounts changes, you update the configuration and the grid adjusts.

The balances are read, not typed

Nobody enters dollar amounts into the A/R grid. Voltra imports GL data from your existing systems across 12+ source connections, calculates the outstanding balance per deal, and surfaces it. Your team overrides the paid/unpaid status and works the notes. The underlying numbers stay in the GL where they belong.

Paid/unpaid overrides are audited, every time

When a biller marks a deal paid in Voltra, that override is recorded: who made the change, when, and what it overrode. Your controller has a clean trail without a separate audit log spreadsheet. If something looks off, you can see exactly what happened and when.

The override is a Voltra-owned action. It does not write anything back to your DMS or accounting system. The GL balance and your A/R status can coexist without conflict.

Vehicle A/R vs. Cash-in-Transit: not the same thing

Cash-in-Transit is the funding-lifecycle workflow for deals that are still waiting on lender money: open, pending wire, payoff sent, payoff received. It tracks the process of getting a deal funded from the lender's side.

Vehicle A/R is the receivable grid: which delivered deals are paid, which are outstanding, and what the GL says the balance is. CIT tells you a deal is still in process. A/R tells you a deal closed but money is still on the table. They are related, but they answer different questions. Both live in Voltra.

Who works the A/R grid

Billing and accounting are the primary users, but the view is role-scoped so the right people see the right deals. A billing rep works their assigned deals. An accounting manager sees the full picture across rooftops.

Billing
Works outstanding deals, marks paid, assigns notes and follow-ups.
Accounting
Sees full A/R position across all deals and rooftops.
F&I Manager
Monitors outstanding balances on funded deals in the pipeline.
GM / Controller
Cross-rooftop receivables view with audit trail access.

Sits on top of your systems. Never writes back.

Voltra is additive. It reads from your GL and the other systems you already run, across 12+ source connections, and never writes anything back to them. Your accounting system stays the source of truth for balances. Voltra is where your team works the receivable status, biller assignments, and deal notes, and for those actions Voltra is the system of record.

For the GL side of the picture, see how GL reconciliation works in Voltra. For how Voltra connects to your existing stack, see multi-source integration. And for funding-lifecycle tracking on deals waiting for lender money, see Cash-in-Transit.

Common questions about vehicle A/R tracking

Voltra's Vehicle A/R grid shows every delivered deal alongside its GL-derived balance. Your team marks each deal paid or unpaid, assigns a biller, and adds notes. The dollar amounts come straight from your GL import, so nothing is hand-entered and nothing slips through a spreadsheet.

Vehicle A/R is a receivable view of your sold cars: which deals have been funded or paid, and which still have an outstanding balance. The balance is derived from your GL, not typed in manually. Your billing team works the grid in Voltra, marking deals paid or unpaid, assigning billers, and keeping notes, so nothing owed on a delivered car gets lost.

Nobody types in the amounts. The balances are derived from your GL accounts, which Voltra imports from your existing systems. Your team marks the paid/unpaid status, assigns billers, and adds notes. The GL-derived dollar amounts are not editable; your team works the paid/unpaid status, biller assignments, and notes.

Cash-in-Transit is the funding-lifecycle workflow for deals waiting on lender money: open, pending wire, payoff sent, payoff received. Vehicle A/R is the receivable grid: which delivered deals are paid vs. outstanding, with GL-derived balances and biller assignment. CIT tracks the funding process; A/R tracks the resulting receivable position.

Yes. You can assign a biller to any deal in the Vehicle A/R grid. That assignment is owned in Voltra, it does not touch your DMS or GL. You can also add, edit, or delete notes on any deal.

You choose. Voltra lets you configure which GL accounts drive the A/R balance calculation. If your chart of accounts changes or you need to isolate certain account ranges, you update the configuration and the grid reflects it.

No. Voltra is additive. It reads GL data from your existing systems and never writes back to them. Your accounting system remains the source of truth for the underlying balances; Voltra is where your team works the receivable status, billers, and notes.

Yes. When your team marks a deal paid or unpaid as a manual override of the GL-derived balance, that change is audited. You can see who made the change and when, so your controller always has a clean trail.

See your open receivables, not a spreadsheet.

Free walkthrough using sample data shaped like your store. We will show what Vehicle A/R looks like on the systems you already use.

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