Short answer
Voltra is dealership software built for title clerks who are tracking status, aging, and location for every title by hand. Every title moves through one status workflow, pending, in-transit, received, cleared, transferred, or flagged with an issue, and every status change auto-stamps the date, so aging is never something you calculate yourself. It works the same way across every rooftop, so a title sitting at another store isn't a phone call to find out. Voltra is the system of record for title status; your team works in it every day.
The chase list that lives in a spreadsheet
You know this list. It's a spreadsheet with a row per deal: stock number, customer, date sold, where the title is supposed to be, and a column where you write "called Tuesday" so you remember you already chased it once. Every morning you update it by hand, and every morning something's already out of date because a title cleared yesterday afternoon and nobody told the spreadsheet.
Out-of-state deals make it worse. Now there's an extra column, extra steps, and extra days where "where is this title" doesn't have an easy answer, because the paperwork touched a state DMV, a lender, and maybe a second rooftop before it got back to you. Multiply that by however many stores you're tracking, and the chase list stops being a list. It's a part-time job of remembering who you already called and who you haven't.
What Voltra does for a title clerk
- One status for every title, always current. Title tracking moves each title through pending, in-transit, received, cleared, or transferred, plus a flag for any title issue. Every change auto-stamps the date, so aging is calculated for you, not typed in.
- Aging that flags itself. Because every status change is timestamped, you can see at a glance which titles have been sitting too long, instead of manually checking a "days out" column you maintain yourself.
- Every rooftop in one view. If you're tracking titles across more than one store, they show up together, so a unit sold at one location with a title sitting at another isn't a scavenger hunt across systems.
- Second temp tags tracked against expiry. Issue a second temp tag on a title record with the count and the state's expiry rule attached, so a tag about to run out shows up the same way an aging title does.
- Notes stay with the title, not in your head. Add, edit, or remove notes directly on a title, so the reason it's stuck and who you last talked to travels with the record instead of living in your memory or a sticky note.
The honest fit
Built for you if
- Your chase list lives in a spreadsheet you update by hand every day
- You're tracking titles across more than one rooftop
- Out-of-state deals regularly turn into multi-day mysteries about where the paperwork is
- You find out a title is stuck when a customer calls, not before
Not for you if
- You're a single clerk at one store with a short, current list already under control
- You're looking for something to file titles or talk to the DMV for you, Voltra tracks status; it doesn't process the paperwork
- You want software to replace your DMS, Voltra reads from it and never writes back
That's the same standard we hold to on a demo call. If your list is already short and current, we'll tell you the tool won't move the needle much, because the demo is 15 minutes and the whole reason title departments trust us is that we don't oversell it.